1. The name
of the group shall be ''Kidlington District Ranger
Guide Unit'', otherwise known as ''Horizon Rangers''
2. The policy and rules
of the Guide Association are the policy and rules of
3. Horizon RGU forms an
integral part of Kidlington District Guide
Association, in Oxford City II Division of the County
of Oxfordshire in Anglia Region of the U.K.
4. In accordance with
Guide Association policy Horizon RGU is open to young
women of 14 - 25 years of age.
5. Meetings of Horizon
RGU will be held weekly on Friday evenings from 8.00 -
10.15 pm. Their headquarters will be the Green Road
Guide Centre, Kidlington. Oxford.
6. All meetings of
Horizon RGU will be organised and run by an annually
elected ''Executive Committee'' (see notes ..7 &
8.. below) consisting of a Chairperson, Secretary,
Treasurer and Catering Officer - job descriptions of
these positions are available upon request.
7.Other Officers may
be deemed necessary at certain times in the life of
the Ranger Unit (Vice-Chair, P.R. Officer, Fund
Raising Officer, etc.) Proposals for these positions
may be put forward at the Annual General Meeting (see
note ..9.. below).
8.A decision making
meeting known as the ''Annual General Meeting''
(A.G.M.) will be held every year in the Autumn term.
Notification of the date of the A.G.M. will be sent to
every member of the Unit at least one week in advance.
9.The Annual General
Meeting will have a set agenda that includes:
The Chairpersons Report
The Unit Guiders Report
The Treasurers Report & statements of
the petty cash and cheque accounts
The Election of the Officers of the Unit
The opportunity to change this constitution.
( This is
done in the form of a written motion, proposed,
seconded and voted upon by all members present at that
10. Officers of the Unit
Executive Committee are elected at The Annual General
Meeting (see note ..9 & 10.. above) for a term of
not stand for the same post for more than three
consecutive terms of Office.
will be kept of every Annual General Meeting, these
will be signed as a correct record at every following
12.The Annual General
Meeting cannot take place unless a quorum of the Unit
Membership (50%) is in attendance.
13.A Unit Member is
defined as a Ranger who is paying subs on a regular
basis and has not informed the Unit Executive
Committee of her resignation. Unit Members do not
necessarily have to attend meetings.
14.All Unit members
have the right to vote at the A.G.M. In the case of a
tie the Unit Chair has a second and casting vote. Unit
Guiders do not have a vote but can propose motions and
initiate discussion upon controversial proposals.
15. Members unable to
attend the A.G.M. have the right to vote by proxy, to
propose motions by proxy and to propose Officers for
election by proxy.
16. The District
Commissioner, County Ranger Guider and District
President, District Guiders &Guides over
12 years of age plus the Parents of all members may
all be sent invitations to attend the A.G.M.
17. The Unit Executive
Committee may also be known as the Look Wider Team.
They may co-opt members at their discretion.
18.The Unit Executive
Committee may meet at specified intervals or at the
request of a Unit Member or the Unit Guider. The
Secretary must keep a note of any such meetings in the
Unit Executive Committee Minute book.
19. The Unit Guiders are
members of the Unit Executive Committee but have no
voting rights. All elected Officers do have voting
rights, co-opted members may not vote. In the event of
a tie the Unit Chair has a second and casting vote.
20.Officers of the
Unit Executive committe are elected at the Annual
General Meeting (see notes ..9 & 10..) for a term
of one year. they may not stand for the same post for
more than three consecutive terms of office.
21. Unit in Council
Meeting is the term used when the Unit Executive
reports back to the Unit.
circumstances and in consultation with the Unit
Guider, the Unit Executive Committee may call an
''Extraordinary General Meeting''. Notification for
this meeting must be given in exactly the same way as
for an A.G.M. (see note ..9..).
called, shall be treated in exactly the same way as an
A.G.M. and notes ..10 - 17.. above will apply.
24.Every member of
Horizon Ranger Guide Unit (see note ..13.. above) is
expected to pay a weekly subscription fee. The amount
of this subscription is to be decided by the Unit on
the advice of the Treasurer at the A.G.M. The weekly
fee must be paid whether the member attends a
meeting or not. At the moment subs are £3.00 a
25. Paying by cheque a term in advance is
the most convenient method of payment for the
Treasurer, as all our bills have to be paid in
a last resort if someone consistently fails to pay
their subs bill the Treasurer, in consultation with
the Executive Committee may ask the Unit Guider to
approach the Rangers' Parents for settlement.
27. Fundraising to subsidise Unit
activities is encouraged.Money raised by fundraising may
be divided by the number of Rangers participating in
that fundraising and used as CREDITS for Ranger
Activities. It may NEVER be used to pay a Ranger’s
obtained from grants or donations must be used for (a)
either the specific purpose it was applied for or (b)
at least 50% should be placed into the Unit Account
before the rest is divide by the number of Rangers
involved in that activity. Money obtained from grants
or donations may not be used to pay a member’s subs
Ranger uniform will always be worn at the A.G.M.,
District, Division, County and National events. It may
also be worn to Unit meetings upon the advice of the
Unit Executive Committee, however it does not need to
be worn to Unit meetings.
30.All new Unit
Members are given 3 'Sub Free' weeks to try the Unit
out without being charged.
31.If a member has a
valid reason for not attending meetings for a minimum
period of a term then subs may be reduced by 50% at
the discretion of the Unit Executive Committee in
consultation with the Unit Guider.
32. The Unit has an
"Affiliated Membership Scheme", whereby ex-Rangers are
kept in touch with Unit Activities upon receipt of £15.00 a
term. This affiliation fee covers a members
GO registration, it does not entitle members to attend
Unit Activities unless specifically invited.
an Affiliate Member wishes to do so she may pay the
Guide Association Capitation fee plus termly costs (as
above) and will therefore still be a member of the
Association, and covered by insurance, whether she
attends meetings or not.